How much does Microsoft Dynamics 365 Business Central cost?
The Essentials plan is USD 80 per user per month official list price. Light users (Team Members) are USD 8 per user per month official.
Microsoft · SMB to mid-market ERP. The licence is only part of the bill: the three worked examples below add implementation, integrations, internal time and support over 3 and 5 years. Prices verified 2026-10-11.
Calculate your own Business Central TCO
Licence prices
| Plan / licence | Price | Unit | Basis | Notes and source |
|---|---|---|---|---|
| Essentials Full users | USD 80 | per user / month | official | Finance, sales, purchasing, inventory, projects. Paid yearly. Copilot included. Source (2026-10-11) |
| Premium Full users | USD 110 | per user / month | official | Essentials plus service management and manufacturing. Paid yearly. Source (2026-10-11) |
| Team Members Light users | USD 8 | per user / month | official | Read data, approve workflows, create or update select information. Paid yearly. Source (2026-10-11) |
US list prices, per user per month, paid yearly. Licences are sold only through Microsoft Cloud Solution Provider (CSP) partners, whose pricing and support terms vary.
Typical total cost of ownership (USD)
Partner rate $150/hour, internal cost $60/hour, list prices, no discounts. Implementation, training, integrations and support are labelled assumptions; the low–high range comes from their ranges.
| Scenario | Year 1 | 3-year TCO | 5-year TCO | Largest cost |
|---|---|---|---|---|
| Small company 10 full users, simple project, 1 connector integration. Plan: Essentials. Open in calculator | $47,670 | $76,036 $47,520–$107,400 | $104,402 $68,700–$145,800 | Licences / subscriptions (46%) |
| Mid-sized company 25 full + 10 light users, standard project, 2 connector integrations. Plan: Essentials. Open in calculator | $175,613 | $260,907 $167,371–$364,680 | $346,201 $228,077–$484,800 | Licences / subscriptions (36%) |
| Multi-entity group 50 full + 25 light users, 2 entities in 2 countries, complex project, 2 connector + 1 iPaaS integrations. Plan: Essentials. Open in calculator | $498,434 | $710,792 $444,166–$1,007,250 | $923,150 $581,614–$1,324,350 | Implementation (33%) |
Notes on these examples
- Microsoft Dynamics 365 Business Central: multi-entity licensing is not modelled (no per-company licence fee is listed on the pricing page; check multi-company and multi-country needs with your partner).
What the price does not include
- Partner implementation and support
- AppSource ISV apps
- Copilot Studio agents (billed by consumption of Copilot Credits)
Cost comparisons
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Further reading
- ERP licence types explained: per user, flat, platform and resource-based
- ERP price transparency: which vendors publish list prices
- Methodology: every price, source and assumption
FAQ
How much does Microsoft Dynamics 365 Business Central cost per user?
The default plan in our data, Essentials, is USD 80 per user per month (official list price, checked 2026-10-11). US list prices, per user per month, paid yearly. Licences are sold only through Microsoft Cloud Solution Provider (CSP) partners, whose pricing and support terms vary.
What is the total cost of Microsoft Dynamics 365 Business Central over 5 years?
For our "Mid-sized company" example (25 full + 10 light users, standard project, 2 connector integrations) the estimated 5-year total is $346,201 (range $228,077–$484,800), of which licences are $124,800. It is an estimate based on labelled assumptions, not a quote.
What is not included in the Microsoft Dynamics 365 Business Central price?
Partner implementation and support; AppSource ISV apps; Copilot Studio agents (billed by consumption of Copilot Credits).
Sources: www.microsoft.com, learn.microsoft.com. Verified 2026-10-11. Full method and assumptions: methodology. Estimates, not quotes.