ERP costs · Method
Methodology
Disclaimer: results are estimates, not quotes. List prices exclude tax and negotiated discounts. Last verified: 2026-10-11.
How the total is built
For each system the calculator adds six components. One-time costs fall in year 1; yearly costs repeat each year (partner support starts in year 2). The 3- and 5-year totals are the sum of the years. Low and high use the low and high end of every range; expected uses list prices and range midpoints.
- Licences / subscriptions
- Implementation
- Add-ons / ISV apps
- Integrations
- Internal time + training
- Run costs (support, hosting)
Licences = users × price per user × 12 (or the flat plan price × 12). Implementation = (base hours for the system class and complexity + hours per user + hours per extra entity + hours per extra country) × your partner rate. Integrations, training and run costs use the assumptions below. Prices are not inflated over time; ERP Research (secondary source) reports cloud renewal increases of 3–8% per year, which are not modelled.
Labels
- Official list price — from the vendor's pricing page.
- Estimate (secondary source) — vendor does not publish prices; figure from a named secondary source.
- Assumption — modelling assumption with rationale; "editorial assumption" when no source exists.
- Not published — no reliable figure; excluded from totals.
Licence prices
Acumatica Cloud ERP
| Tier | Price | Basis | Source (date) |
|---|---|---|---|
| Essentials edition (entry) | USD 533 per month for the whole plan | estimate | www.erpresearch.com (2026-10-11) |
| Mid-market subscription | USD 2,083.33–6,250 per month for the whole plan | estimate | www.erpresearch.com (2026-10-11) |
| Enterprise-scale subscription | USD 12,500–25,000 per month for the whole plan | estimate | www.erpresearch.com (2026-10-11) |
Acumatica does not charge per user: price depends on licensed applications and transaction-volume tier, and is set by partner quote. The calculator picks the band by user count as a rough proxy, which is a simplification. Verified 2026-10-11.
Microsoft Dynamics 365 Business Central
| Tier | Price | Basis | Source (date) |
|---|---|---|---|
| Essentials | USD 80 per user per month | official | www.microsoft.com (2026-10-11) |
| Premium | USD 110 per user per month | official | www.microsoft.com (2026-10-11) |
| Team Members | USD 8 per user per month | official | www.microsoft.com (2026-10-11) |
US list prices, per user per month, paid yearly. Licences are sold only through Microsoft Cloud Solution Provider (CSP) partners, whose pricing and support terms vary. Verified 2026-10-11.
Microsoft Dynamics 365 Finance & Supply Chain (F&O)
| Tier | Price | Basis | Source (date) |
|---|---|---|---|
| Finance | USD 210 per user per month | official | www.microsoft.com (2026-10-11) |
| Finance Premium | USD 300 per user per month | official | www.microsoft.com (2026-10-11) |
| Supply Chain Management | USD 210 per user per month | official | www.microsoft.com (2026-10-11) |
| Supply Chain Management Premium | USD 300 per user per month | official | www.microsoft.com (2026-10-11) |
| Attach licence (second app) | USD 30 per user per month | official | go.microsoft.com (2026-10-11) |
| Activity user | USD 50 per user per month | estimate | www.erpresearch.com (2026-10-11) |
US list prices, per user per month, paid yearly. Microsoft Product Terms set minimum purchases: 20 licences each for Finance and Supply Chain Management, 10 each for the Premium plans; the calculator bills the minimum when fewer users are entered. Attach prices come from Microsoft's Licensing Guide; the Operations – Activity price is not published by Microsoft, so a secondary estimate is used. Verified 2026-10-11.
Odoo Enterprise
| Tier | Price | Basis | Source (date) |
|---|---|---|---|
| One App Free | USD 0 per month for the whole plan | official | www.odoo.com (2026-10-11) |
| Standard | USD 31.1 per user per month | official | www.odoo.com (2026-10-11) |
| Standard (monthly billing) | USD 38.9 per user per month | official | www.odoo.com (2026-10-11) |
| Custom | USD 61 per user per month | official | www.odoo.com (2026-10-11) |
| Custom (monthly billing) | USD 76.2 per user per month | official | www.odoo.com (2026-10-11) |
| Light User | USD 8.9 per user per month | official | www.odoo.com (2026-10-11) |
odoo.com shows prices in the visitor's local currency; this site uses the US-dollar prices (fetched from the US), like the other vendors. Prices in other regions, e.g. in EUR, differ and are not a straight conversion. Subscription includes hosting on Odoo Online, support and upgrades. A 12-month introductory discount for initial users is ignored here (we use the regular price). Verified 2026-10-11.
Oracle NetSuite
| Tier | Price | Basis | Source (date) |
|---|---|---|---|
| Full user | USD 99–199 per user per month | estimate | www.erpresearch.com (2026-10-11) |
| Base platform licence | USD 999 per month for the whole plan | estimate | www.erpresearch.com (2026-10-11) |
| OneWorld (per additional subsidiary) | USD 500–1,000 per month for the whole plan | estimate | www.erpresearch.com (2026-10-11) |
| Employee / limited user | Not published | unknown | — |
Annual contracts. 3-year commitments are reported to discount 20–30% (secondary source). Add-on modules (CRM, ecommerce, manufacturing, WMS, advanced revenue recognition) are priced separately and not included. Verified 2026-10-11.
QuickBooks Online
| Tier | Price | Basis | Source (date) |
|---|---|---|---|
| Simple Start | USD 38 per month for the whole plan | official | quickbooks.intuit.com (2026-10-11) |
| Essentials | USD 85 per month for the whole plan | official | quickbooks.intuit.com (2026-10-11) |
| Plus | USD 140 per month for the whole plan | official | quickbooks.intuit.com (2026-10-11) |
| Advanced | USD 340 per month for the whole plan | official | quickbooks.intuit.com (2026-10-11) |
Monthly subscription, no annual contract, cancel anytime. Introductory discounts (e.g. 50% off for 3 months) are ignored. User limits are hard caps per plan; above 25 users QuickBooks Online does not fit and Intuit points to Intuit Enterprise Suite or QuickBooks Desktop Enterprise. Intuit's pricing page also mentions a QuickBooks Free plan (no mobile app access or third-party integrations); it is not modelled here. Verified 2026-10-11.
Sage Intacct
| Tier | Price | Basis | Source (date) |
|---|---|---|---|
| Annual subscription (all users) | USD 833.33–6,250 per month for the whole plan | estimate | costbench.com (2026-10-11) |
| Per-user rate | USD 400–800 per user per month | estimate | www.erpresearch.com (2026-10-11) |
Quote-only, annual contracts that auto-renew. Average negotiated discount reported at 14% (CostBench). Sage Intacct is finance-first: no manufacturing or warehouse management. Verified 2026-10-11.
SAP Business One
| Tier | Price | Basis | Source (date) |
|---|---|---|---|
| Professional user (subscription) | USD 95–250 per user per month | estimate | www.erpresearch.com (2026-10-11) |
| Limited user | Not published | unknown | — |
| Starter package | Not published | unknown | — |
Sold only through SAP partners (VARs); no public list price. On-premise perpetual licences are reported at $3,500–$5,500 per user plus 18–20% annual maintenance (secondary source) — perpetual licensing is not modelled in the calculator. Verified 2026-10-11.
SAP S/4HANA Cloud
| Tier | Price | Basis | Source (date) |
|---|---|---|---|
| Public Cloud professional user | USD 180–215 per user per month | estimate | www.erpresearch.com (2026-10-11) |
| Private Cloud (RISE) base | Not published | unknown | — |
| Private Cloud user | USD 140–220 per user per month | estimate | www.erpresearch.com (2026-10-11) |
| Employee / limited user | Not published | unknown | — |
SAP does not publish a public price list here; all figures are secondary estimates. Subscription is reported to include hosting, quarterly upgrades and SAP Enterprise Support. Verified 2026-10-11.
Xero
| Tier | Price | Basis | Source (date) |
|---|---|---|---|
| Early | USD 27 per month for the whole plan | official | www.xero.com (2026-10-11) |
| Growing | USD 59 per month for the whole plan | official | www.xero.com (2026-10-11) |
| Established | USD 97 per month for the whole plan | official | www.xero.com (2026-10-11) |
Monthly subscription that auto-renews until cancelled. Prices exclude tax. Introductory discounts (e.g. 80% off for 3 months in the US) are ignored in this calculator. UK prices differ (e.g. Grow £39, Comprehensive £55, Ultimate £70 per month excl. VAT); this site uses US list prices and converts them. Verified 2026-10-11.
Assumptions
| Assumption | Values | Unit | Rationale | Sources |
|---|---|---|---|---|
| assumption Partner hourly rate (default) | USD: 100 – 250 | USD/hour | Odoo's own Success Packs work out at about US$125–US$144 per hour in its US price list; SAP Business One and Sage Intacct partners are reported at $150–$250 per hour. The calculator pre-fills $150/hour (converted to your currency) — replace it with your partner's actual rate. | |
| assumption Implementation base hours by system class and complexity | accounting.simple: 4 – 16 accounting.standard: 12 – 40 accounting.complex: 30 – 100 midmarket.simple: 40 – 200 midmarket.standard: 300 – 900 midmarket.complex: 900 – 2,500 enterprise.simple: 600 – 1,200 enterprise.standard: 1,200 – 3,000 enterprise.complex: 3,000 – 8,000 | hours | Calibrated so that typical scenarios land inside published secondary ranges: Odoo reports 80% of small projects go live within 200 hours; NetSuite mid-market (25–100 users) implementations are reported at $75k–$250k; Dynamics 365 F&O single-entity projects under 50 users at $250k–$500k. Accounting-class systems (Xero, QuickBooks) are editorial: mostly setup, chart of accounts and bank feeds. Simple = standard processes, little data; standard = some data migration and configuration; complex = heavy migration, customisation or many processes. | |
| assumption Implementation hours per user | accounting: 0 – 1 midmarket: 1 – 4 enterprise: 3 – 8 | hours per full user (light users count 0.25) | Editorial assumption: more users mean more roles, permissions, training sessions and test cases. Light users are weighted at a quarter of a full user. | Editorial assumption |
| assumption Extra hours per additional legal entity | accounting: 4 – 12 midmarket: 40 – 120 enterprise: 120 – 400 | hours per entity beyond the first | Editorial assumption covering company setup, intercompany and consolidation configuration. Secondary sources name number of legal entities as a main implementation cost driver. | |
| assumption Extra hours per additional country | accounting: 4 – 16 midmarket: 60 – 200 enterprise: 200 – 600 | hours per country beyond the first | Editorial assumption for localisation: tax setup, statutory reporting, e-invoicing and language. Secondary sources name country localisations as a main implementation cost driver. | |
| assumption Integration build hours per integration | native: 0 – 4 connector: 8 – 24 ipaas: 40 – 120 manual: 0 | hours per integration | Editorial assumption. Native = built-in connector you switch on; connector = marketplace app to configure and test; iPaaS = flows built on an integration platform; manual = no build, data moved by staff (cost shown as yearly staff time instead). | Editorial assumption |
| assumption Integration subscription / maintenance per year | native: 0 connector: 240 – 2,400 ipaas: 2,000 – 12,000 manual: 0 | USD per integration per year | Editorial assumption: marketplace connectors are typically billed monthly per app; iPaaS covers a share of the platform subscription plus upkeep of flows. Check actual connector prices for your stack. | Editorial assumption |
| assumption Staff time per manual integration | manual: 50 – 200 | hours per integration per year | Editorial assumption: roughly 1–4 hours a week of exporting, re-keying and reconciling data between systems. | Editorial assumption |
| assumption End-user training time | full: 8 – 24 light: 2 – 6 | hours per user (internal time) | Editorial assumption for time employees spend in training and learning, valued at your internal hourly cost. A secondary source puts initial training at $500–$2,000 per user including trainer cost; trainer time is already in implementation here. | |
| assumption Partner support / maintenance per year | accounting: 0% – 10% midmarket: 10% – 20% enterprise: 15% – 25% | share of implementation cost per year (from year 2) | Editorial assumption: ongoing partner work for fixes, small changes, upgrades of extensions and user support. Expressed as a share of the implementation cost because more customised projects need more upkeep. A secondary source puts ongoing support for mid-market systems at $30,000–$150,000 per year. | |
| assumption Self-hosting cost per year (on-premise) | accounting: 0 midmarket: 5,000 – 25,000 enterprise: 25,000 – 50,000 | USD per year | Applied only when you choose self-hosting and the system can run on-premise. A secondary source puts on-premise infrastructure maintenance at $5,000–$50,000 per year plus $20,000–$200,000 initial hardware; initial hardware is not included here. | |
| assumption Default internal inputs (pre-filled, editable) | internalRate.USD: 40 – 80 projectHours.simple: 20 – 80 projectHours.standard: 150 – 400 projectHours.complex: 500 – 1,500 | USD/hour and hours | Editorial defaults used only to pre-fill the form (midpoints). Internal project time covers key users' workshops, testing, data cleansing and decisions. Replace with your own numbers. | Editorial assumption |
Add-on presets
| Add-on | Price | Basis | Source |
|---|---|---|---|
| Xero Payroll powered by Gusto (base fee) US only. Plus $6 per employee/contractor per month, which is not included in this preset. | USD 36 / month | official | www.xero.com (2026-10-11) |
| Xero auto-reconcile (Early plan add-on) Optional on Early; included in Growing and Established. | USD 5 / month | official | www.xero.com (2026-10-11) |
| Second F&O app for every full user (attach licence) Official attach price: Supply Chain Management for a user whose base licence is Finance (or the reverse), billed annually (Dynamics 365 Licensing Guide, October 2026). | USD 30 / user/month | official | go.microsoft.com (2026-10-11) |
Currency
Prices are stored in the currency the source uses and converted with European Central Bank euro reference rates of 2026-10-16: 1 EUR = 1.1253 USD, 0.84385 GBP, 11.145 SEK. Rates are refreshed at each site build when the ECB is reachable; otherwise the last snapshot is used. Vendors' local-currency list prices can differ from converted US prices.
What is not included
- Negotiated discounts, multi-year commitment discounts and price increases at renewal.
- Perpetual (on-premise) licences and their maintenance; initial server hardware.
- Contingency: ERP Research (secondary source) reports that 50–75% of ERP projects exceed their original budget and recommends a 25–30% contingency. Add it yourself.
- Productivity loss during go-live, and taxes.
FAQ
Is this a quote?
No. It is an estimate built from list prices, secondary price estimates and labelled assumptions. Vendors and partners negotiate; your quote will differ.
Which prices are official?
Prices marked 'official' come from the vendor's own pricing page. Prices marked 'estimate' come from secondary sources such as price-list publishers or buyer-data aggregators, with the source and date shown.
Why is a system marked incomplete?
When a price is not published and we found no reliable secondary figure, we leave it out rather than guess. The total then understates the real cost and is marked incomplete.